The camp shall have on file a record of any criminal conviction for all adult staff members and all adult volunteers working at the camp [Adult staff members and all adult volunteers are defined as anyone 18 years of age or older having contact with campers who stay at the camp]. The camp shall also have on file a written evaluation for an adult staff member or volunteer, showing that management has determined the person is suitable for a position at the youth camp despite a criminal conviction . . . All records of criminal convictions and written evaluations for a camp or camping organization must be located at a specific site within Texas, and must be made available to department personnel within two business days upon request. Youth camps are responsible for ensuring that criminal and sex offender background checks have been conducted for international staff obtained through the J-1 visa process, and that documentation of these checks are located with other staff background checks at the specific site within Texas. Records of criminal convictions and sex offender status may be obtained by:

(1) an ANNUAL criminal background check consisting of BOTH OF THE FOLLOWING: ~ ITEM #1 : A question on an employment or volunteer application asking for a history of criminal convictions, such as "Have you ever been convicted of a felony or a misdemeanor?" If this question is answered with "Yes," then the camp must obtain documentation of the criminal conviction THE 2008 PINE SPRINGS BAPTIST CAMP - CAMPER MEDICAL FORM INCLUDES DOCUMENTATION THAT MEETS THE REQUIREMENT OF ITEM #1

~ ITEM #2 Perform the ANNUAL OFFENDER REGISTRY check using a Sex Offender Registration database for each staff member's permanent residence and educational residence if applicable. In Texas, the Sex Offender Registration database may be found at: https://records.txdps.state.tx.us/DPS_WEB/Sor/index.aspx?PageIndex=Search A hard copy printout of the search results, whether or not the results are positive , must be maintained with the criminal background documentation (OR CAMPER MEDICAL FORM).